When the Sales Order is posted, the General Ledger will reflect a debit to Accounts Receivable and a credit to the Revenue Account. Receipt of payment on an invoiced Sales Order will debit the Deposit Account and credit Accounts Receivable.

Staff users can apply full or partial payment to a single Invoice as well as to multiple Invoices at the same time. The Invoice Payment screen allows staff users to handle multiple scenarios for when staff receives a check for unpaid invoices. If the check is an overpayment, the system will either treat it as:

  • a standard overpayment, which requires a refund to be processed, or

  • a Credit Memo to be recorded.
    The threshold for which of these actions will occur is based on the setup on the Business Group record.

If the check is an underpayment, the system will treat it as:

  • a standard underpayment, which will leave a balance due on the invoice, or

  • a Write-off, which automatically creates an adjusting entry on the invoice to write-off the minimal amount remaining.
    The threshold for which of these actions will occur is based on the setup on the Business Group record.

Read more on Invoice Payments on these pages: